Tier 1 Notifications

Tuesday, February 17, 2015

RE: SiteManager & EPRS unavailable this weekend for server migrations

UPDATE:

IT ran into issue this weekend while performing the migration over to the Austin Data Center (ADC).

SiteManager and EPRS did not come up Sunday evening as scheduled and the migration to ADC had to be halted and reverted back to Camp Hubbard.

About midafternoon yesterday SiteManager and EPRS were back online.

For some time this weekend the SiteManager application and EPRS website were prematurely made available for use. Before all testing had been completed, and before it had been determined that there was an issue that warranted the return to Camp Hubbard, users of both systems recorded data. These updates are currently unavailable.

Affected users have been notified of the issue via email. I’ve asked them to gives us an opportunity to review the missing data and see what can be returned.

From: CST_SITEMANAGER
Sent: Tuesday, February 10, 2015 11:03 AM
To: #Construction Engineers; #Maintenance Contract Staff; #Lab Supervisors; Tier 1 notifications; Cindy Hurta; Crystal Woodruff; Cullen Pfeiffer; Michael Underwood; Stewart DeWitt; Cliff Hallford; Debbie Paylor; Paul Norman; Saundra Collins; Sendy Bolin; Brad Buchanan; Darrell Caldwell; Kelli Navarrette; Kit Black; Laura Alwan; Mike Fowler; Roxanne Jennings; Shannon Glenn; Susan Simpson; Buddy Williams; Charlotte Aslin; Jason Dupree; Lance Simmons; Rickie Shields; Thomas Young; Donna Roberts; Barbara Davenport; Elizabeth Lukefahr; Loren Rice; Lori Wagner; Miguel Arellano; Steven Hay; Sylvia Bockholt; Tad Nichols-C; Tammy Hilbig; Tim Wilhelm; Tommy Blackmore; Tracy Cooper; Andrea Murry; Linda Korns; Michael Skiles; Patrick Ryan; Preston Cooper; 'Steve Sell'; Susan Will; Andy Berlan; Cassandra McKibben; Chris Cowen; Darlene Goehl; Jennifer Trowbridge; PJ Vargas Jr; Sandy Perry; Shannon Aultman; Sheryl Petroski-C; Stephen Kasberg; Terry Paholek; Zyna Polansky; Carl Johnson; Eric Lykins; Paula King; Rocky Roberts; Tina Crelia; Tonya Shaw; Darwin Lankford; Gene Garcia; Shari Thomason; Alice Garcia; Cordy Diaz; David Chapa; Deborah Shults; 'Janet Gholson'; Joseph Briones; Karla Moczygemba; Lester Lindley; MaryAlice Hernandez; Mitzie Gibson; Orlando Carrillo; Sandy Harris-C; David Henke; Frank Mayfield; Jay Tarwater; Jesus Valdez; John Obr; Johnny Johnson Jr; Juan Ortega; Melissa Daniels; Noe Cabazos; Roxana Garcia; Scott Starkjohann; Carol Berry; Chris Briggs; David Morren; Debbie Burgess-C; Leann Kemp; Noraima Perez; 'Rhonda Schmid'; Robert Delaney; Sherry Perkins; Terry Bruce; Trena Brand; Valarie Ashmore; Aldo Madrid; Frank Guzman; Ken Barnett; Letty Delira; Lorena Soriano; Margarita Montes; Margie Cedillo; Maria Chavez; Susan Freres-C; Tomas Saenz; Bruce Matusek; Fernando Hernandez; Alan Easterling; Allen Shelley-C; Annette Cuevas; 'Brad Tate'; Dora Soto; Glynis Rodriguez; Jackie Broussard; Kristie Woods; Richard Williammee Jr; Steve Bone-C; Andrus Harris; Carolyn Fink; Emmanuel Isonguyo; HopMing Tang; Ilona O'Blenis; Lee Hamberry; Lovey Reynolds; Marian Jamandre; Tim Medrano; Amy Nieman; Blythe Jowers; Darral Bryant; Jeremy Dearing; Kami Wilbanks; Linda King; Doug Y'Barbo; George Wilson Jr; Missy Lowe; Phyllis Clark; Sam Hankla; 'Tom Hunter'; Vivian Harrison; Cynthia Saldana; David Salazar; Nelda Martinez; Sergio Reyna; Claudia Kern; Gisel Carrasco; Greg Jones; Jana Buck; Jerry Peterson Jr; Michael Dawidczik; Richard Izzo; Richard Knowles; Robert Lee; Travis Patton; Keith Buckley; Kelly Jones; Timothy West; Chad Windham; David Alvarez; Donnie McNatt; Kathy Schlegel; KC Evans; Mike Stroope; James Hutchison III; Karen Jackson; Leisha Hopkins; Patty Dykes; Renee Coston; Ricky Daniels; Armando Rodriguez; Bruce Gutierrez; Daniel Garcia; Jennifer Beltran; Jesus Limon Jr; John Ramirez; Rosendo Garcia III; Sergio Cantu; Yvonne Hernandez; Charlie Haggerton III; Cindy Adami; Crystal King; Dan Stacks; Michelle Barton; Samuel Lopez III; Cathey Galbreath; Diane Weishuhn; James Gilbert Jr; Linda Bilbrey; Ricky Moore; Rebecca Petty; Rheatia Gandy; Stacie Holcomb; Wendy Simmons; Alisha Wickens; Kay Pigg; Rendy Drews; Rhonda Dietrich; Scott Gallman; Thomas Polansky; Cymantha Cato; Donna Porter; Jeff Parker; Mark Smith; Susie Slayden; David Stephens; Jeffery Vinklarek; Jonathan Rogers-C; Kendra Shows; Pete Rocha; Rene Soto; Sherry Hutchinson
Subject: SiteManager & EPRS unavailable this weekend for server migrations

The SiteManager application and EPRS website will be unavailable this weekend. These database servers are being migrated this weekend to the Austin Data Center (ADC) as part of the TxDOT server consolidation (SCON) project.

Starting Friday evening @ 6:00 pm through Sunday the 15^th @ 6:00 pm (all times central) the following will be unavailable:

DSS (database only)

EPRS website

LIMS

SiteManager

· Non Inspector

· Terminal Servers

· Citrix Servers

SiteManager Reporting

· Custom Report Server

· ADHOC Reporting

· CMISD Website Reports

From: ServerConsolidation
Sent: Friday, February 06, 2015 4:28 PM
Subject: Server Migrations for 2/13/15

The applications listed below reside on a servers scheduled for migration to the Austin Data Center (ADC).

The migration will start on Friday, February 13, beginning at 6PM. The servers will be unavailable while the migration takes place (usually overnight). A separate communication will be sent to points-of-contact for testing/validation of the applications after the migration.

Start Date/Time	End Date/Time	Activity
2/13/15 – 6:00 PM	2/13/15 – 7:00 PM	Prevent Access to affected applications
2/13/15 – 7:00 PM	2/13/15 – 12:00 AM	Validation of and Cutover to new applications servers
2/13/15 – 7:00 PM	2/14/15 – 12:00 PM	Data loads and validations
2/14/15 – 12:00PM	2/15/15 – 12:00 AM	TxDOT and NTT application testing
2/15/15 – 12:00 AM	2/15/15 – 6:00 PM	Completion of any testing and/or mitigate any issues found
2/15/15 – 6:00 PM		All applications are in production

All times are best estimates. Any of the activities can take more or less time. A status email will be sent periodically throughout the process to insure you are aware of the progress.

Note that there are no changes or updates to any application or its associated data. The migrations are basically “copies” of the existing server contents.

Send any questions to ServerConsolidation@txdot.gov and Justine.McGrady@nttdata.com You will receive a reply within 24 hours.

Thanks,

The SCON Team

Affected Applications:

SiteManager, LIMS, EPRS, DSS (database only) and FHWA1391

Drive Smart in Winter Weather

Tuesday, February 10, 2015

SiteManager & EPRS unavailable this weekend for server migrations

Starting Friday evening @ 6:00 pm through Sunday the 15^th @ 6:00 pm (all times central) the following will be unavailable:

DSS (database only)

EPRS website

LIMS

SiteManager

· Non Inspector

· Terminal Servers

· Citrix Servers

SiteManager Reporting

· Custom Report Server

· ADHOC Reporting

· CMISD Website Reports

From: ServerConsolidation
Sent: Friday, February 06, 2015 4:28 PM
Subject: Server Migrations for 2/13/15

The applications listed below reside on a servers scheduled for migration to the Austin Data Center (ADC).

Start Date/Time	End Date/Time	Activity
2/13/15 – 6:00 PM	2/13/15 – 7:00 PM	Prevent Access to affected applications
2/13/15 – 7:00 PM	2/13/15 – 12:00 AM	Validation of and Cutover to new applications servers
2/13/15 – 7:00 PM	2/14/15 – 12:00 PM	Data loads and validations
2/14/15 – 12:00PM	2/15/15 – 12:00 AM	TxDOT and NTT application testing
2/15/15 – 12:00 AM	2/15/15 – 6:00 PM	Completion of any testing and/or mitigate any issues found
2/15/15 – 6:00 PM		All applications are in production

All times are best estimates. Any of the activities can take more or less time. A status email will be sent periodically throughout the process to insure you are aware of the progress.

Note that there are no changes or updates to any application or its associated data. The migrations are basically “copies” of the existing server contents.

Send any questions to ServerConsolidation@txdot.gov and Justine.McGrady@nttdata.com You will receive a reply within 24 hours.

Thanks,

The SCON Team

Affected Applications:

SiteManager, LIMS, EPRS, DSS (database only) and FHWA1391

Drive Smart in Winter Weather

Tuesday, February 3, 2015

SiteManager Report Server

SiteManager Report Server activity this morning – No waiting.

From: CST_SITEMANAGER
Sent: Monday, February 02, 2015 2:38 PM
Subject: SiteManager Report Server

As of 2:00 we’ve processed 1,908 of 2,264 reports with about 380 cued.

The tracking data indicates the servers are completing reports at the same rate they are being requested.

One of five servers was restarted around noon today. This will help to speed things up, but a backlog exists and it will take most of the day to get through it.

Drive Smart in Winter Weather

Monday, February 2, 2015

SiteManager Report Server

As of 2:00 we’ve processed 1,908 of 2,264 reports with about 380 cued.

The tracking data indicates the servers are completing reports at the same rate they are being requested.

One of five servers was restarted around noon today. This will help to speed things up, but a backlog exists and it will take most of the day to get through it.

Drive Smart in Winter Weather

Thursday, November 20, 2014

SiteManager Update This Weekend

SiteManager 3.8a tx2.013 patch scheduled for distribution the weekend of Friday, November 21^st .

Greeting,

On the evening of Friday, November 21st, IT will begin a weekend long process to distribute a SiteManager 2.013 patch statewide. This distribution will not affect the availability of SiteManager. A patch similar to this was installed on the MTS and Citrix servers several weeks back. This deployment is to sync your locally installed SiteManager application (a.k.a. Non- Inspector) to that same patch and version.

ü Please make every attempt to keep all SiteManager PC's powered on during this period.

ü Log out of any SiteManager workstations or keep the SiteManager application closed while not in use this weekend.

ü It is not mandatory for standalone users to check in their work prior to this upgrade.

ü Laptops with a local installation of SiteManager (a.k.a. Non- Inspector) must be on the network this weekend to receive the update.

ü SiteManager client access (a.k.a. Non-Inspector) on workstations and laptops across the state will not be disrupted. However, there is a chance that an active SiteManager session will miss the patch if the deployment and the active session overlap (Date & Time).

ü SiteManager access to reports and reporting tools will not be disrupted.

ü Citrix and Terminal server SiteManager access will not be disrupted.

ü Workstations and laptops that use Citrix and Terminal Servers connections exclusively do not have to be on the network to receive the update.

How to do determine if your computer received the patch?

On Monday, November 24^th open SiteManager and from the menu choose HELP and then ABOUT ( HELP>>ABOUT) . Read the number beneath 3.8a TXDOT 2.013 version. This number will read (20141119) if your device received the patch.

Missed the patch update?

If your workstation or laptop is not on the network this weekend or for whatever reason the patch is not installed come Monday, November 10^th, you must request it through TXDOTNOW. Your request should include your computer’s name and instructions to deploy the LANDesk package “AASHTOWare SiteManager Patch 2 for 2.013 - Install (7x64, 7x32)” to your device.

What to expect from the patch?

Construction

· DWR Preview Date – MM/DD/YYYY Formatting has been restored.

Maintenance

· Estimate cost distribution no longer requires a Task Number for any PCBU.

· APPN and Activity are now filled in with default values for PCBU76.

· Pending estimate approvals due to missing task numbers can now be approved without error.

· Estimate rejections can now process uninterrupted.

· Widened the dropdown lists in columns Activity and Project in the Other PCBU’s tab in the Estimate Distribution window.

· DWR work item PCBU 60178 distribution to multiple locations has been corrected.

· DWR Preview Date – MM/DD/YYYY Formatting has been restored.

Join us Jan. 14, 2015 as we celebrate 10 years of transportation transformation in Texas.

Thursday, November 13, 2014

ATTN: EPRS Server Maintenance Thursday, 13 November 2014

Greetings from CMISD!

Electronic Project Reporting System (EPRS) will be offline from 8:00 to 9:00 PM, this evening, November 13th, to perform a minor update to the system.

This update will fix an internal function used by personnel in the TXDOT Construction Division only.

EPRS functionality for contractors will not be affected.

Thank you.

Michael Underwood

Business Analyst

CST/CMISD

michael.underwood@txdot.gov

512-416-2525

Join us Jan. 14, 2015 as we celebrate 10 years of transportation transformation in Texas.

Wednesday, November 12, 2014

OLD CMISD WEBSITE NO LONGER

Greetings,

Grab your pitchforks and flaming torches, the old CMISD website has been decommissioned.

You may have recently gone to your reliable and trusted bookmark to assess the old CMISD website and learned the page is no longer available. I know some of you were fond of the old site, which was why it was left it up for the last two years, but the powers that be said it was time for it to go. But take comfort in knowing that the current site contains the same reports. In some cases they have been updated to include additional data, but they should all be there. Please contact us if you need assistance finding a familiar report.

Listed below are links to a few commonly requested pages. You may find these helpful for future navigation or for creating new bookmarks to the CMISD website.

· Payments

· Change Orders

· DWRs

· Subcontractors

· Materials Management

We are also looking at ways we can make the reports page on the current site more ‘user friendly’. Go ahead and shoot us an email if you have a suggestion, but keep in mind that the power that be will soon come for this website too and we’ll want to keep these modifications to something below a heroic level of effort.

Thank you,

Join us Jan. 14, 2015 as we celebrate 10 years of transportation transformation in Texas.

Monday, November 10, 2014

RE: SiteManager DSS Reporting Database is back online

The SiteManager DSS reporting database is again available for use.

Thank you

From: CST_SITEMANAGER
Sent: Monday, November 10, 2014 10:24 AM

SiteManager DSS Reporting Database is temporarily unavailable. Currently, a few of the DSS database views are offline. We rely on a portion of theses view s to support some of our CMISD reports. IT has been made aware of the situation and we hope to have a speedy resolution.

Affected reports

· Report listed on our website that references the DSS database. Check the ‘Database’ column to identify which database the report is using.

· DWR Summary report for your XM desktop shortcut.

A notice will be sent when the issue is resolved.

Thank you,

Join us Jan. 14, 2015 as we celebrate 10 years of transportation transformation in Texas.

SiteManager DSS Reporting Database is temporarily unavailable.

Affected reports

· Report listed on our website that references the DSS database. Check the ‘Database’ column to identify which database the report is using.

· DWR Summary report for your XM desktop shortcut.

A notice will be sent when the issue is resolved.

Thank you,

Join us Jan. 14, 2015 as we celebrate 10 years of transportation transformation in Texas.