SiteManager upgrade 3.8a tx2.013 scheduled for the evening of Friday, October 3rd
Greeting,
On Friday, October 3, 2014 IT will begin the process of updating your SiteManager application to the latest release. The new version (3.8a tx 2.013) will be made available for install through LANDesk. The upgrade process will begin at 6 PM on Friday and will proceed through Saturday and Sunday (all times central). SiteManager (Citrix, MTS and client) and SiteManager reporting will be unavailable for the duration. SiteManager is scheduled to be available again Monday, October 6th at 8 AM or sooner.
· No SiteManager access from 6 PM Friday the 3rd until 8:00 AM Monday the 6th.
· Please make every attempt to keep all SiteManager PC's powered on during this period.
· Maintenance (MNT) workstations are to be included.
· It is mandatory that standalone users check in all work prior to 6:00 PM Friday, October 3, 2014.
· Remember – When users open SiteManager for the first time on Monday, October 6th after the upgrade the user ID field on the logon screen will be blank. SiteManager user ID’s are case sensitive and 99% of these ID’s are all upper case characters.
A webinars is scheduled for Thursday October 2nd at 2:30 PM to review the updates to the software. You may find the specific meeting details at https://txdot.webex.com by searching the calendar of scheduled meetings. The meeting password is “sitemanager”
Construction
October 3rd is also Finance’s cutoff date for September’s Construction estimates. Payments for progress estimates approved by the end of business Friday are scheduled to disburse to the contractors on the 10th as usual.
Maintenance
September estimates processed after the FIMS September 22nd cutoff date. – Do not process any estimates until Monday October 6th.
Estimates generated after the cutoff date and before the ERP SiteManager update must be converted to the ERP accounts. Holding off on until the 6th will eliminate the number of records that must be converted.
Currently there are 31 maintenance estimates approved and awaiting payment through the new financial system. If these, or any other estimates processed before the 6th, contain NON-segment 78 costs you must supply to the MNT Division your new ERP chart of accounts. Otherwise, the non-segment 78 costs may fail to convert and the approved estimate will have to be re-generated, the costs redistributed, and the estimate reapproved. Please provide the chart of account information to the Division before E.O.D. Friday.
Segment 78 distribution costs recorded with a DWR are not affected regardless of whether or not the costs are included with an estimate prior to the 6th. These costs should successfully convert without the District’s involvement.
STEWART DEWITT | BUSINESS ANALYST | TxDOT | CONSTRUCTION DIVISION |CMISD | 512.416.2462 | stewart.dewitt@txdot.gov
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